Office Management

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Job Description

Job Title: Office Management

Available Positions: 2

Approximate Salary: $$1,800,000 annual (JMD)

City: Montego Bay

Parish: St. James

Country: Jamaica

Education Level: Bachelors

Experience Level: 2-3 Years of Experience

Skills Required: Microsoft Office

Job Posted Date: 2022-06-27

Job expiry Date: 2022-07-27

Full Time

Job Details

Our client is a natural health company with three health centers in New York, one in Jamaica, and clients that order from around the world. 


The Office Manager’s role will be to manage the day-to-day office operations of the Montego Bay Health Center. Office Managers coordinate and oversee administrative duties in the office and ensure that the office operates efficiently and smoothly. Responsibilities for this role include but are not limited to duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings. 


Responsibilities: 

-Greet visitors and coordinates meetings including, but not limited to preparing and distributing agendas and other meeting materials. 

-Perform general clerical duties including but not limited to filing, photocopying, faxing, and mailing. 

-Compose, type, and distributes professional correspondence and memoranda and emails to the Montego Bay Health Center, using independent initiative and as assigned. 

-Manage office supplies, maintain supply inventory, and coordinate with management to order supplies as needed. 

-Maintain a strict account of all utilities, bills & supplies for the Montego Bay Health Center, coordinating with the Executive Vice President and Executive Director. 

-Act as a liaison between management and Whitter Village Management or other service providers in Jamaica. 

-Proactively establish and maintain a highly organized filing system; files invoices, receipts, and general correspondences. 

-Assist with special projects as assigned. Conducts research; compiles and types report relevant to active projects. 

-Assist in the onboarding planning and scheduling of new Montego Bay Health Center employees. 

-Perform other related duties as assigned by management. 


Qualifications: 

-Bachelor's degree or equivalent, minimum of two years related experience, or equivalent combination of education and experience. 

-Excellent verbal and written communication skills. 

-Proficient in browser-based software (EMR, POS, CRM, Google Workspace) and Microsoft Suite. 

-Typing speed of 45+ words per minute. 

-Professional appearance and demeanor. 

-Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. 

-Exemplary organizational, problem-solving, and analytical skills; able to manage priorities and workflow. 

-Demonstrate a high level of professionalism in dealing with confidential and sensitive issues. 

-Strong attention to detail. 

-Ability to work on complex projects with general direction and minimal guidance. 

-Good judgment with the ability to make timely and sound decisions 

-Must have a positive attitude and be able to work as part of a team